Accounting Talk Accounting Talk    FAQ   Search   Memberlist   Usergroups   Register   Profile   Log in to check your private messages   Log in  Enter Bills and Recieve Bills          Accounting Talk Forum Index -> Quickbooks View previous topic :: View next topic   Author Message Kevin Guest Posted: Sun Jun 01, 2008 11:07 pm    Post subject: Enter Bills and Recieve Bills When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. Back to top   Ads Advertising Sponsor Golden California Girls Guest Posted: Mon Jun 02, 2008 11:05 am    Post subject: Re: Enter Bills and Recieve Bills Kevin wrote: Quote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? Back to top   Ads Advertising Sponsor Haskel LaPort Guest Posted: Mon Jun 02, 2008 7:41 pm    Post subject: Re: Enter Bills and Recieve Bills "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:amM0k.1196$jX.1016@trnddc04... Quote: Kevin wrote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? Agreed, what are your asking? Back to top   Ads Advertising Sponsor Kevin Guest Posted: Tue Jun 03, 2008 1:38 am    Post subject: Re: Enter Bills and Recieve Bills "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:amM0k.1196$jX.1016@trnddc04... Quote: Kevin wrote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? In reality, I have two invoices but only one bill. When I purchase items throughout the month, I am not expected to make any payments until the vendor sends my statement at the end of the month. This statement is a cumulation of the months purchases, with one amount to be owed. Back to top   Ads Advertising Sponsor Golden California Girls Guest Posted: Tue Jun 03, 2008 5:30 am    Post subject: Re: Enter Bills and Recieve Bills Kevin wrote: Quote: "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:amM0k.1196$jX.1016@trnddc04... Kevin wrote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? In reality, I have two invoices but only one bill. When I purchase items throughout the month, I am not expected to make any payments until the vendor sends my statement at the end of the month. This statement is a cumulation of the months purchases, with one amount to be owed. A statement is a courtesy, not a bill. [1] Once you have determined that all invoices and credits on the statement are in your system the proper file for it is circular. See Uniform Commercial Code. The invoice is the bill, pay off the invoice. And yes QB will support a due date of end of month. [1] Exception vendor not covered by UCC e.g. phone. Back to top   Ads Advertising Sponsor Haskel LaPort Guest Posted: Tue Jun 03, 2008 7:24 pm    Post subject: Re: Enter Bills and Recieve Bills "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:eg01k.662$yg6.544@trnddc01... Quote: Kevin wrote: "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:amM0k.1196$jX.1016@trnddc04... Kevin wrote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? In reality, I have two invoices but only one bill. When I purchase items throughout the month, I am not expected to make any payments until the vendor sends my statement at the end of the month. This statement is a cumulation of the months purchases, with one amount to be owed. A statement is a courtesy, not a bill. [1] Once you have determined that all invoices and credits on the statement are in your system the proper file for it is circular. See Uniform Commercial Code. The invoice is the bill, pay off the invoice. And yes QB will support a due date of end of month. [1] Exception vendor not covered by UCC e.g. phone. I don't send out statements as a courtesy, I only send them when a client is past due on their account. Back to top   Ads Advertising Sponsor aps Guest Posted: Wed Jun 04, 2008 11:00 am    Post subject: Re: Enter Bills and Recieve Bills "Haskel LaPort" <QBFanBoy@gmail.com> wrote: Quote: "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:eg01k.662$yg6.544@trnddc01... Kevin wrote: "Golden California Girls" <gldncagrls@aol.com.mil> wrote in message news:amM0k.1196$jX.1016@trnddc04... Kevin wrote: When I pick up items at many of my vendors, I use the "recieve items" window to input the inventory items or expenses from this transaction. I will do this several times throughout a billing period, then at the vendor sends me a bill. I then use "Enter bill for received items" to pay for those items. Unfortunately I will see individual listings for each occassion that I purchased from that vendor and I must select them one at a time. Isn't there some way to keep a running tally of items through the month and then assign them all to one invoice when it arrives? Example... Today I go to Vendor A and purchase 10 widgets on invoice 1001 then tomorrow I purchase 10 more widgets on invoice 1002 then at the end of the month I get a statement from Vendor A which lists Invoice 1001 & Invoice 1002 and give a total amount to pay. If I use the system described above, I will have 2 invoices or item receipts to assign to 1 bill but QB only lets me select one at a time. And you have two invoices so you have two bills. What was the question? In reality, I have two invoices but only one bill. When I purchase items throughout the month, I am not expected to make any payments until the vendor sends my statement at the end of the month. This statement is a cumulation of the months purchases, with one amount to be owed. A statement is a courtesy, not a bill. [1] Once you have determined that all invoices and credits on the statement are in your system the proper file for it is circular. See Uniform Commercial Code. The invoice is the bill, pay off the invoice. And yes QB will support a due date of end of month. [1] Exception vendor not covered by UCC e.g. phone. I don't send out statements as a courtesy, I only send them when a client is past due on their account. I send out 167000 invoices per year. I only send statements if a customer requests it. 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