Accounting Talk Accounting Talk    FAQ   Search   Memberlist   Usergroups   Register   Profile   Log in to check your private messages   Log in  Question about Import/Restore          Accounting Talk Forum Index -> Quickbooks View previous topic :: View next topic   Author Message smackedass Guest Posted: Fri Jun 06, 2008 5:00 am    Post subject: Question about Import/Restore Hello, I'm hardly a Quickbooks expert, and one of my customers (I am a PC tech) was having trouble keeping his most current Quickbooks files in synch. This guy was being a little bit cavalier, he brought one laptop on the road with him, and usually backed up his main file to a thumb drive, via the backup wizard. Then, somehow, he sometimes backed up the file on the thumb drive to his office laptop. (The more I think about this, the more I wish he'd been a little bit more careful.) He dropped his thumb drive, and ran over it with his truck. (I was not present for this...) I guess he panicked, and did something... I determined that the files were out of synch; the one on the office laptop was the oldest one, and the ones that were on his road laptop and his thumb drive were approximately saved at the same time.BUT not the exact same time, and he thinks that there may have been a few entries in one of the Quickbooks files that weren't in the other Apparently, when a Quickbooks file is backed up from the wizard, it will only let you restore it, it will not let you open it. I didn't know this...But realizing that I would do the least possible harm if I restored the file from the thumb to the office laptop, I did that. Now he's asking me if there any missing entries, and I'm like, I don't know can't you tell? MY QUESTIONS AFTER ALL OF THIS IS 1) Why was I advised to restore it as a different name, since it is a restore, and 2) Does a Quickbooks restore, from a wizard-generated backup, collate or overwrite? Clear as mud? Thanks, smackedass Back to top   Ads Advertising Sponsor QBConsultant Guest Posted: Fri Jun 06, 2008 11:47 am    Post subject: Re: Question about Import/Restore On Jun 5, 7:00 pm, "smackedass" <kemanospamcompu...@verizon.net> wrote: Quote: Hello, I'm hardly a Quickbooks expert, and one of my customers (I am a PC tech) was having trouble keeping his most current Quickbooks files in synch. This guy was being a little bit cavalier, he brought one laptop on the road with him, and usually backed up his main file to a thumb drive, via the backup wizard.  Then, somehow, he sometimes backed up the file on the thumb drive to his office laptop. (The more I think about this, the more I wish he'd been a little bit more careful.) He dropped his thumb drive, and ran over it with his truck.  (I was not present for this...)  I guess he panicked, and did something... I determined that the files were out of synch; the one on the office laptop was the oldest one, and the ones that were on his road laptop and his thumb drive were approximately saved at the same time.BUT not the exact same time, and he thinks that there may have been a few entries in one of the Quickbooks files that weren't in the other Apparently, when a Quickbooks file is backed up from the wizard, it will only let you restore it, it will not let you open it.  I didn't know this...But realizing that I would do the least possible harm if I restored the file from the thumb to the office laptop, I did that.  Now he's asking me if there any missing entries, and I'm like, I don't know can't you tell? MY QUESTIONS AFTER ALL OF THIS IS 1) Why was I advised to restore it as a different name, since it is a restore, and 2) Does a Quickbooks restore, from a wizard-generated backup, collate or overwrite? Clear as mud? Thanks, smackedass 1. by restoring it to a different name, you didin't overwrite the other/existing file. 2. QB overwrites the previous file if you give it the same name. The only way to tell if there are missing entries is to look at the registers and transactions entered. Michelle L. Long, CPA, MBA Author of: Successful QuickBooks Consulting: The Complete Guide to Starting and Growing a QuickBooks Consulting Business http://www.SuccessfulQuickBooksConsulting.com http://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-Starting/dp/1434810690 Back to top   Ads Advertising Sponsor Haskel LaPort Guest Posted: Fri Jun 06, 2008 7:14 pm    Post subject: Re: Question about Import/Restore "QBConsultant" <QBConsultant@gmail.com> wrote in message news:4a113baa-e0bb-4ab9-b347-ade9b2549f22@k30g2000hse.googlegroups.com... On Jun 5, 7:00 pm, "smackedass" <kemanospamcompu...@verizon.net> wrote: Quote: Hello, I'm hardly a Quickbooks expert, and one of my customers (I am a PC tech) was having trouble keeping his most current Quickbooks files in synch. This guy was being a little bit cavalier, he brought one laptop on the road with him, and usually backed up his main file to a thumb drive, via the backup wizard. Then, somehow, he sometimes backed up the file on the thumb drive to his office laptop. (The more I think about this, the more I wish he'd been a little bit more careful.) He dropped his thumb drive, and ran over it with his truck. (I was not present for this...) I guess he panicked, and did something... I determined that the files were out of synch; the one on the office laptop was the oldest one, and the ones that were on his road laptop and his thumb drive were approximately saved at the same time.BUT not the exact same time, and he thinks that there may have been a few entries in one of the Quickbooks files that weren't in the other Apparently, when a Quickbooks file is backed up from the wizard, it will only let you restore it, it will not let you open it. I didn't know this...But realizing that I would do the least possible harm if I restored the file from the thumb to the office laptop, I did that. Now he's asking me if there any missing entries, and I'm like, I don't know can't you tell? MY QUESTIONS AFTER ALL OF THIS IS 1) Why was I advised to restore it as a different name, since it is a restore, and 2) Does a Quickbooks restore, from a wizard-generated backup, collate or overwrite? Clear as mud? Thanks, smackedass 1. by restoring it to a different name, you didin't overwrite the other/existing file. 2. QB overwrites the previous file if you give it the same name. The only way to tell if there are missing entries is to look at the registers and transactions entered. I would print out a trial balance from each and compare. Michelle L. Long, CPA, MBA Author of: Successful QuickBooks Consulting: The Complete Guide to Starting and Growing a QuickBooks Consulting Business http://www.SuccessfulQuickBooksConsulting.com http://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-Starting/dp/1434810690 Back to top   Ads Advertising Sponsor Gary E Guest Posted: Fri Jun 06, 2008 9:53 pm    Post subject: Re: Question about Import/Restore "smackedass" <kemanospamcomputer@verizon.net> wrote in message news:66%1k.13227$B31.2063@trndny03... Quote: Hello, I'm hardly a Quickbooks expert, and one of my customers (I am a PC tech) was having trouble keeping his most current Quickbooks files in synch. This guy was being a little bit cavalier, he brought one laptop on the road with him, and usually backed up his main file to a thumb drive, via the backup wizard. Then, somehow, he sometimes backed up the file on the thumb drive to his office laptop. (The more I think about this, the more I wish he'd been a little bit more careful.) He dropped his thumb drive, and ran over it with his truck. (I was not present for this...) I guess he panicked, and did something... I determined that the files were out of synch; the one on the office laptop was the oldest one, and the ones that were on his road laptop and his thumb drive were approximately saved at the same time.BUT not the exact same time, and he thinks that there may have been a few entries in one of the Quickbooks files that weren't in the other Apparently, when a Quickbooks file is backed up from the wizard, it will only let you restore it, it will not let you open it. I didn't know this...But realizing that I would do the least possible harm if I restored the file from the thumb to the office laptop, I did that. Now he's asking me if there any missing entries, and I'm like, I don't know can't you tell? MY QUESTIONS AFTER ALL OF THIS IS 1) Why was I advised to restore it as a different name, since it is a restore, and 2) Does a Quickbooks restore, from a wizard-generated backup, collate or overwrite? Clear as mud? Thanks, smackedass QuickBooks does not "synch" it's database. It does create a backup which you can restore and open on any computer with the same version of QuickBooks. A restore creates or overwrites a file, if it exists, just like any other backup program, wizard or not. So, the desktop computer had the QuickBooks datafile (extension qbw). When you restore from the backup, luckily you gave it a different name, so you did not overwrite the original. Now you can compare and answer his question. If you need to "synch" there is a third party program to help, but my recommendations is for the user to be systematic in his approach to backing up and restoring. That is where most of the problems lie. Gary Back to top   Ads Advertising Sponsor Golden California Girls Guest Posted: Sat Jun 07, 2008 2:35 am    Post subject: Re: Question about Import/Restore Haskel LaPort wrote: Quote: "QBConsultant" <QBConsultant@gmail.com> wrote in message news:4a113baa-e0bb-4ab9-b347-ade9b2549f22@k30g2000hse.googlegroups.com... On Jun 5, 7:00 pm, "smackedass" <kemanospamcompu...@verizon.net wrote: Hello, I'm hardly a Quickbooks expert, and one of my customers (I am a PC tech) was having trouble keeping his most current Quickbooks files in synch. This guy was being a little bit cavalier, he brought one laptop on the road with him, and usually backed up his main file to a thumb drive, via the backup wizard. Then, somehow, he sometimes backed up the file on the thumb drive to his office laptop. (The more I think about this, the more I wish he'd been a little bit more careful.) He dropped his thumb drive, and ran over it with his truck. (I was not present for this...) I guess he panicked, and did something... I determined that the files were out of synch; the one on the office laptop was the oldest one, and the ones that were on his road laptop and his thumb drive were approximately saved at the same time.BUT not the exact same time, and he thinks that there may have been a few entries in one of the Quickbooks files that weren't in the other Apparently, when a Quickbooks file is backed up from the wizard, it will only let you restore it, it will not let you open it. I didn't know this...But realizing that I would do the least possible harm if I restored the file from the thumb to the office laptop, I did that. Now he's asking me if there any missing entries, and I'm like, I don't know can't you tell? MY QUESTIONS AFTER ALL OF THIS IS 1) Why was I advised to restore it as a different name, since it is a restore, and 2) Does a Quickbooks restore, from a wizard-generated backup, collate or overwrite? Clear as mud? Thanks, smackedass 1. by restoring it to a different name, you didin't overwrite the other/existing file. 2. QB overwrites the previous file if you give it the same name. The only way to tell if there are missing entries is to look at the registers and transactions entered. I would print out a trial balance from each and compare. Michelle L. Long, CPA, MBA Author of: Successful QuickBooks Consulting: The Complete Guide to Starting and Growing a QuickBooks Consulting Business http://www.SuccessfulQuickBooksConsulting.com http://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-Starting/dp/1434810690 Isn't that what the audit trail is for? Back to top   Ads Advertising Sponsor smackedass Guest Posted: Sat Jun 07, 2008 5:55 am    Post subject: Re: Question about Import/Restore Thanks to all who responded. Now I get to break the bad news, which isn't that bad, that he just has to look at the two most current copies and sync them manually. sa Back to top   Ads Advertising Sponsor Display posts from previous: All Posts1 Day7 Days2 Weeks1 Month3 Months6 Months1 Year Oldest FirstNewest First         Accounting Talk Forum Index -> Quickbooks All times are GMT Page 1 of 1   Jump to: Select a forum Accounting Talk----------------Accounting TalkPeachtreeQuickbooksQuicken  You cannot post new topics in this forum You cannot reply to topics in this forum You cannot edit your posts in this forum You cannot delete your posts in this forum You cannot vote in polls in this forum 68 Attacks blocked Powered by phpBB © 2001, 2005 phpBB Group